Tax-Focused Bookkeeping App for Canadian Contractors and Consultants
Capture receipts and invoices. Track GST/HST and Input Tax Credits. Generate accountant-ready T2125 and T2 corporate income tax reports. Keep tax-ready books all year long.
- Free starter plan · 30 receipts
- Mobile app + web dashboard
- CRA-compliant record keeping
Where Did That Receipt Go? The CRA Doesn't Care.
If you are incorporated in Canada, you must file a T2 corporate tax return every year — even if your corporation had no income. If you are self-employed, you are filing Form T2125. Both require detailed, accurate records. Here is where most contractors lose money and sleep:
Interac e-Transfer problem
Your bank statement dumps fuel, materials, and subcontractor payments into one generic "Other" category. That is useless for claiming legitimate tax deductions. Your accountant charges you hourly to sort it.
The abandoned spreadsheet
You started an expense log in January. By week three, you stopped updating it. Manual bookkeeping dies because tracking has to be effortless or it does not happen.
Mileage guesswork trap
Roughly 40 km per job" is not a CRA mileage log. The Canada Revenue Agency requires date, destination, purpose, and kilometres for every business trip. Guessing costs you thousands in lost vehicle expense deductions.
Tax-time receipt panic
Twelve months of receipts. Zero organization. Relying on a shoebox makes tax season unnecessarily stressful. You are paying $600 to $1,400 for a bookkeeper to clean up what should have taken two taps per expense.
Every Receipt Logged, Categorized & CRA-Ready
Receipt scanner. Mileage tracker. GST/HST tracker. Income tracker. Tax-deduction organizer. All in one Canadian bookkeeping app.
Real-time receipt tracking
Snap a receipt, log an invoice, or enter a transaction in seconds. Every entry is stored securely with the vendor, amount, GST/HST, and category to satisfy strict CRA 6-year record retention requirements.
Tag every job, client & site
The only bookkeeping app built with contractor workflows in mind. Every dollar carries a client, job, or site tag — so your accountant knows exactly which project generated the income and expenses.
Contractor workflowGST/HST tracker & ITC claims
Track GST/HST collected on income and GST/HST paid on expenses. Monitor your Input Tax Credits (ITCs) all year, and know exactly what you can claim before filing.
Explore Ask AIPersonal vs businesss mileage tracker
Logs every kilometre between job sites and client meetings — building a CRA-defensible mileage log for vehicle expense claims on your T2125 or T2 corporate tax return.
T2 tax & T2125 ready exports
One tap turns a year of tracked expenses into accountant-ready summaries. Export your income and expenses to PDF or Excel, formatted for sole proprietors (T2125) or incorporated professionals (T2).
Web dashboard + mobile App
Capture on the go from iOS or Android; review, reconcile, and export from the Zoombooks web dashboard. Your bookkeeping records are available wherever you work.
Real Contractors, CRA-Ready Books
From the morning fuel stop to the year-end T2 corporate tax return — Canadian contractors, consultants, and self-employed professionals log, tag, and file every dollar with Zoombooks.
Tax-Focused Bookkeeping You Need for CRA Compliance
Every feature Canadian contractors and consultants need to stay organized year-round, maximize legitimate tax deductions with accurate records, and make tax season simple.
Never lose another receipt
Capture receipts and invoices as you work, then keep every supporting document organized for CRA record keeping.
Know your GST/HST position
Track GST/HST collected, paid, and eligible Input Tax Credits (ITCs) before filing season arrives.
Every business expense, tracked
Fuel, software, travel, subcontractors, meals, and office expenses—all categorized throughout the year.
Books your accountant will love
Generate organized reports that make GST/HST filings, T2125 reporting, and T2 corporate tax return preparation easier.
Keep more of your tax deductions
Maintain complete records so you're prepared to claim every legitimate business expense you're entitled to.
Mileage worth claiming
Record business kilometres as you travel instead of estimating them months later at tax time.
Income & expenses together
Track business income and expenses in one place for complete, tax-ready bookkeeping all year long.
Built for CRA record keeping
Store receipts, invoices, and supporting documents securely to help meet the CRA's 6-year record retention requirements.
Your books, access anywhere
Capture transactions on your phone and manage your bookkeeping anytime from your secure web dashboard.
Stay tax-ready all year
Built by Canadian tax accountants to help contractors, consultants, and self-employed professionals avoid tax-time stress.
Know what's eating your profit
Identify where your business spends the most so you can protect your margins and keep more.
CRA audit backup support
Maintain organized records and supporting documents so you're prepared whenever the CRA asks.
From Invisible Spending To Full Picture In 4 Steps
Set up once. Tracked forever.
Download free
iOS or Android — no card, no trial countdown.
Snap receipts or go manual
Auto-track via Plaid (read-only) or log expenses in two taps.
Categorize & tag
Smart categories sort transactions; tags say which job earned what.
Review, ask & export
Weekly insights, Ask AI answers, and CRA-ready PDF/Excel reports.
Bookkeeping Options for Contractors, Compared
Apps, spreadsheets, or shoeboxes — here's how the options stack up. Read more in our free bookkeeping guide.
| What matters | RECOMMENDED Zoombooks | Spreadsheet | QuickBooks | Wave |
|---|---|---|---|---|
| Price | Free | Free | $27/mo | Free |
| Expense categorization | — | |||
| GST/HST auto-tagging | — | Add-on | — | |
| Mileage tracking | Manual | — | — | |
| T2125 / Schedule 125 exports | Manual | — | ||
| Works in two taps on your phone | — |
Comparison based on publicly listed pricing and features as of July 2026 — verify current details with each provider.
Plans That Grow With Your Business
Start free, upgrade when you need more. No hidden fees, cancel anytime.
Perfect for solo contractors getting started.
- 30 receipts
- GST/HST auto-detect
- 1 user
- Priority support
For growing one-person operations.
- 40 receipts / month
- Mileage tracking
- 1 user
- Email support
Everything contractors need at tax time.
- 110 receipts / month
- Schedule 125 & T2125 export
- Up to 3 users
- Priority support
For teams and incorporated contractors.
- 250 receipts / month
- Multi-company support
- Unlimited users
- Dedicated account manager
Bookkeeping App FAQs
What is the best free bookkeeping app for Canadian contractors?
Zoombooks is a free bookkeeping app built in Canada, by Canadian tax accountants (Instaccountant). It tracks receipts in real time, syncs automatically with Canadian banks via Plaid, categorizes every transaction, tags expenses by job or client, and exports GST/HST-ready reports and Schedule 125 / T2125 to PDF or Excel — with no trials and no ads.
Can it track my expenses automatically?
Yes. Connect your business bank account (read-only, via Plaid) and Zoombooks auto-imports transactions and suggests categories using your history. Or snap a receipt in two taps and let OCR pull the vendor, amount, and GST/HST.
Can I tag expenses by job, client, or subcontractor?
Absolutely — this is core to Zoombooks. Every expense can carry a client, job/site, and person tag, so at year-end you know exactly which project earned what, and which subcontractor cost what.
Can I export my books for taxes?
Yes. One tap generates a Schedule 125, T2125 self-employment summary, or full expense export — as PDF or Excel — ready for your accountant or CRA filing.
Does it work outside Canada?
Zoombooks is built for Canadian tax rules (GST/HST/PST, T2125, Schedule 125), but you can log multi-currency expenses (USD, EUR, etc.) that auto-convert to CAD — useful for cross-border contractors.
More Ways To Handle Your Books With Zoombooks
Contractor Bookkeeping App
Built for self-employed trades — jobs, sites, subs tagged automatically.
Free Bookkeeping App Canada
No trials, no paywalls — what "free" actually means for Canadian contractors.
Ask AI Money Assistant
Instant answers from your tracked expenses — no filters, no report-building.
GST/HST Filing Made Simple
Auto-tagged transactions, one-tap CRA-ready exports.
QuickBooks Alternative
Free replacement for solo contractors — no monthly subscription trap.
Bookkeeping for Side Hustles
T2125 support out of the box — full-time job + side income, tracked cleanly.
Tax-Ready Books Every Day of the Year
Join thousands of Canadian contractors and consultants who keep organized, CRA-compliant books all year long—without spending weekends on manual data entry.
