Contractor Expense Tracker & Bookkeeping App for Canadians
Zoombooks is a DIY bookkeeping app built by Canadian tax accountants — not software developers guessing at what tradespeople need. Snap receipts, track GST/HST, log mileage, and record income as you work. Hand your accountant a clean, organized report at year-end instead of a shoebox and a bank statement.
- GST/HST + ITC tracking
- T2 & T2125 ready reports
- Mobile app + web dashboard
- Zero accounting knowledge needed
Where Did That Receipt Go? The CRA Doesn't Care
This isn't hypothetical. If you can't prove an expense, you can't claim it. Period. Every lost receipt is money left on the table — and if CRA audits you, insufficient documentation means disallowed deductions, reassessed taxes, and penalties on top.
Interac e-Transfer problem
Your bank statement dumps fuel, materials, and subcontractor payments into one generic "Other" category. That is useless for claiming legitimate tax deductions. Your accountant charges you hourly to sort it.
The abandoned spreadsheet
You started an expense log in January. By week three, you stopped updating it. Manual bookkeeping dies because tracking has to be effortless or it does not happen.
Mileage guesswork trap
Roughly 40 km per job" is not a CRA mileage log. The Canada Revenue Agency requires date, destination, purpose, and kilometres for every business trip. Guessing costs you thousands in lost vehicle expense deductions.
Tax-time receipt panic
Twelve months of receipts. Zero organization. Relying on a shoebox makes tax season unnecessarily stressful. You are paying $600 to $1,400 for a bookkeeper to clean up what should have taken two taps per expense.
Every Receipt Logged, Categorized & CRA-Ready
Receipt scanner. Mileage tracker. GST/HST tracker. Income tracker. Tax-deduction organizer. All in one Canadian bookkeeping app.
Real-time receipt tracking
Snap a receipt, log an invoice, or enter a transaction in seconds. Every entry is stored securely with the vendor, amount, GST/HST, and category to satisfy strict CRA 6-year record retention requirements.
Tag every job, client & site
The only bookkeeping app built with contractor workflows in mind. Every dollar carries a client, job, or site tag — so your accountant knows exactly which project generated the income and expenses.
Contractor workflowGST/HST tracker & ITC claims
Track GST/HST collected on income and GST/HST paid on expenses. Monitor your Input Tax Credits (ITCs) all year, and know exactly what you can claim before filing.
Explore Ask AIPersonal vs businesss mileage tracker
Logs every kilometre between job sites and client meetings — building a CRA-defensible mileage log for vehicle expense claims on your T2125 or T2 corporate tax return.
T2 tax & T2125 ready exports
One tap turns a year of tracked expenses into accountant-ready summaries. Export your income and expenses to PDF or Excel, formatted for sole proprietors (T2125) or incorporated professionals (T2).
Web dashboard + mobile App
Capture on the go from iOS or Android; review, reconcile, and export from the Zoombooks web dashboard. Your bookkeeping records are available wherever you work.
Real Contractors, CRA-Ready Books
From the morning fuel stop to the year-end T2 corporate tax return — Canadian contractors, consultants, and self-employed professionals log, tag, and file every dollar with Zoombooks.
Everything You Need to Stop Overpaying CRA
Every feature Canadian contractors and consultants need to stay organized year-round, maximize legitimate tax deductions with accurate records, and make tax season simple.
Never lose another receipt
Capture receipts and invoices as you work, then keep every supporting document organized for CRA record keeping.
Know your GST/HST position
Track GST/HST collected, paid, and eligible Input Tax Credits (ITCs) before filing season arrives.
Every business expense, tracked
Fuel, software, travel, subcontractors, meals, and office expenses—all categorized throughout the year.
Books your accountant will love
Generate organized reports that make GST/HST filings, T2125 reporting, and T2 corporate tax return preparation easier.
Keep more of your tax deductions
Maintain complete records so you're prepared to claim every legitimate business expense you're entitled to.
Mileage worth claiming
Record business kilometres as you travel instead of estimating them months later at tax time.
Income & expenses together
Track business income and expenses in one place for complete, tax-ready bookkeeping all year long.
Built for CRA record keeping
Store receipts, invoices, and supporting documents securely to help meet the CRA's 6-year record retention requirements.
Your books, access anywhere
Capture transactions on your phone and manage your bookkeeping anytime from your secure web dashboard.
Stay tax-ready all year
Built by Canadian tax accountants to help contractors, consultants, and self-employed professionals avoid tax-time stress.
Know what's eating your profit
Identify where your business spends the most so you can protect your margins and keep more.
CRA audit backup support
Maintain organized records and supporting documents so you're prepared whenever the CRA asks.
From Receipt to Tax-Ready in 4 Minutes
Set up once. Tracked forever.
Download free
iOS or Android — no card, no trial countdown.
Snap receipts or go manual
Auto-track via Plaid (read-only) or log expenses in two taps.
Categorize & tag
Smart categories sort transactions; tags say which job earned what.
Review, ask & export
Weekly insights, Ask AI answers, and CRA-ready PDF/Excel reports.
Bookkeeping Options for Contractors, Compared
Apps, spreadsheets, or shoeboxes — here's how the options stack up. Read more in our free bookkeeping guide.
| What matters | RECOMMENDED Zoombooks | Spreadsheet | QuickBooks | Wave |
|---|---|---|---|---|
| Price | Free | Free | $27/mo | Free |
| Expense categorization | — | |||
| GST/HST auto-tagging | — | Add-on | — | |
| Mileage tracking | Manual | — | — | |
| T2125 / Schedule 125 exports | Manual | — | ||
| Works in two taps on your phone | — |
QuickBooks is better for businesses with employees and inventory. Wave is better for simple invoicing. Zoombooks is better for Canadian contractors who want tax-ready books without the complexity.
Simple Plans That Grow With You
No hidden fees. Cancel anytime. Upgrade or downgrade as needed.
Start free, no credit card required
- 30 receipts
- GST/HST auto-detect
- 1 user
- 2 months trail
For growing one-person operations.
- 40 receipts / month
- Mileage tracking
- 1 user
- Email support
Everything contractors need at tax time.
- 110 receipts / month
- Schedule 125 & T2125 export
- Up to 3 users
- Priority support
For teams and incorporated contractors.
- 250 receipts / month
- Multi-company support
- Unlimited users
- Dedicated account manager
Common Questions From Canadian Contractors before they download
Not FAQ filler. Actual questions from incorporated contractors, consultants, gig workers, and freelancers who needed to know this before they committed to a bookkeeping system.
I don't have time to do bookkeeping. Will this actually save me time?
Yes. If you snap a photo of a receipt when you buy fuel, it takes 2 seconds. If you turn on the mileage tracker when you drive to a job site, it takes 0 seconds. The time you save is the 10 hours you would spend digging through bank statements during tax season.
I'm an incorporated IT contractor. Do I really need this?
Yes. Your corporation needs a T2 return filed annually, and your accountant needs organized income, expense, GST/HST, and mileage records to prepare it. Zoombooks generates the reports your accountant needs, already formatted and categorized — reducing your accounting fees and ensuring fewer tax deductions get missed.
Is my financial data secure?
Absolutely. We use bank-grade encryption to store your receipts, invoices, and records. Your data is never sold, monetized, or used for advertising. It sits securely waiting for tax season.
What if my accountant prefers QuickBooks?
Your accountant prefers organized data. Zoombooks exports perfectly formatted PDF and Excel summaries for T2125 and Schedule 125. We give your accountant exactly what they need to file your return, without forcing you to learn complex accounting software.
Do I need accounting knowledge to use Zoombooks?
Zero. That's not marketing language — it's the design principle behind the entire app. Zoombooks was built by accountants specifically so that contractors and self-employed professionals who have no background in bookkeeping can maintain CRA-compliant records. You take photos of receipts, log income, and track mileage. Zoombooks handles the categorization, GST/HST calculation, and report generation. Your accountant does the rest.
More Ways To Handle Your Books With Zoombooks
Contractor Bookkeeping App
Built for self-employed trades — jobs, sites, subs tagged automatically.
Free Bookkeeping App Canada
No trials, no paywalls — what "free" actually means for Canadian contractors.
Ask AI Money Assistant
Instant answers from your tracked expenses — no filters, no report-building.
GST/HST Filing Made Simple
Auto-tagged transactions, one-tap CRA-ready exports.
QuickBooks Alternative
Free replacement for solo contractors — no monthly subscription trap.
Bookkeeping for Side Hustles
T2125 support out of the box — full-time job + side income, tracked cleanly.
Keep More of Your Money at Tax Season
Download Zoombooks and start tracking expenses, GST/HST, mileage, and income today. Your accountant will notice the difference at year-end. So will your tax bill.
