Zoombooks: Expense Tracker

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Built by Instaccountant | Canadian Tax Accountants

Corporate Tax Filing Starts With Clean Books. Zoombooks Keeps Them Organized Year Round

Snap receipts, track GST/HST and ITCs in real time, log CRA-compliant mileage and export T2- or T2125-ready reports when tax season arrives. Built for incorporated contractors, consultants and self-employed professionals across Canada, whether you file your own corporate income tax return or hand everything to your accountant.
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Free to start · Mobile app + web dashboard · No accounting knowledge needed

Mobile screen with Zoombooks bookkeeping features for contractors and consultants

Sound Familiar?

You didn't incorporate to do bookkeeping. But the CRA still expects clean books

Receipts pile up. Deductions disappear

That fuel receipt from Tuesday, the client lunch from last month, the software subscription you forgot to log every missing receipt is a deduction the CRA will never give you back.

GST/HST remittance feels like guesswork

You collected GST/HST on invoices and paid it on expenses, but do you actually know your net owing right now? Most contractors don't until remittance day arrives and the number is a surprise.

Business and personal spending blur together

One debit card. Business lunches mixed with groceries. Fuel for work trips mixed with personal errands. By fiscal year-end, separating them feels impossible and your accountant charges by the hour to sort it out.

Tax season hits and your books don't exist

Your accountant needs a T2125 or Schedule 125. What you have is a shoebox of receipts, a messy spreadsheet and two weeks until your corporate income tax filing deadline. Every year, the same panic.

Features

Everything the CRA expects from your corporation captured automatically as you work

Zoombooks handles the bookkeeping side of corporate tax compliance so you can focus on earning, not recording. Every feature maps to something your accountant or tax software needs at filing time.

Snap a Receipt. The Bookkeeping Does Itself

Photograph any business receipt fuel, meals, supplies, software subscriptions and Zoombooks reads the vendor, amount, date and GST/HST automatically. Every expense is categorized to CRA standards the moment you capture it. No accounting knowledge needed. No manual data entry. No lost deductions at fiscal year end.

GST/HST and Input Tax Credits Tracked in Real Time

Every receipt is automatically split into base amount and GST/HST paid. Your Input Tax Credits (ITCs) update with each expense so you always know your net GST/HST position not just at remittance time, but right now. No more guessing how much you owe the CRA or scrambling to calculate ITCs before the filing deadline.

CRA-Compliant Mileage Log One Tap Per Trip

Start a trip. Stop a trip. Zoombooks logs every business kilometre, applies the CRA's current per-kilometre rate and builds the mileage log the Canada Revenue Agency requires if you ever face a review. No reconstructing routes from memory at tax season. No estimating distances. Just a clean, timestamped record that satisfies CRA record-keeping requirements.

T2- and T2125-Ready Reports Your Accountant Actually Wants

This is where Zoombooks saves you real time and real money. At any point during your tax year, generate a Schedule 125 statement of income and expenses (for incorporated businesses filing a T2 corporation income tax return) or a T2125 statement of business activities (for sole proprietors). Export GST/HST (ITCs) summaries alongside them. Hand everything to your accountant as a clean package or upload directly to your tax software. Either way, your books are done before the filing deadline, not during it.

Income and Expenses Categorised to CRA Standards All Year

Generic bookkeeping apps track transactions. Zoombooks categorises them the way the Canada Revenue Agency expects to see them: active business income separated from other revenue, expenses mapped to the categories your T2 or T2125 requires. Complete organized records from January through fiscal year-end. Nothing missed. Nothing miscategorised. Nothing left for your accountant to sort at their hourly rate.

Mobile App for the Field. Web Dashboard for the Office.

Capture receipts and log mileage on your phone the moment expenses happen on a job site, at a client meeting, between appointments. Then review categorised reports, download CSV or Excel exports and share your complete corporate tax filing records with your accountant from the web dashboard. Your books live in one place, accessible from anywhere.

For DIY Filers

Filing your own corporate income tax return? Zoombooks makes sure your books are ready before you start

Incorporated contractors, consultants and self-employed professionals across Canada use TurboTax Business, Wealthsimple Tax or CRA’s Corporation Internet Filing to submit their own corporate income tax return. The software handles the filing. Zoombooks handles everything that comes before it: the organised books your tax software can’t build for you.

Instead of rebuilding a year of business activity from bank statements at fiscal year end, Zoombooks keeps your records CRA-compliant all year. When your filing deadline arrives, export and upload. Done.

  • Your spreadsheet is already replaced. Zoombooks categorises income and expenses automatically as you capture them, no year-end data entry marathon
  • Your T2 or T2125 report is one click away. Export the exact statement your tax software needs, formatted to CRA standards, at any point during your tax year
  • Your GST/HST ITC position is always current. Know exactly what you owe or what's owed to you before remittance; no more guessing
  • Your mileage log is CRA-compliant from day one. Every business kilometre timestamped and calculated at the current CRA rate; no reconstructing routes from memory
  • Even a nil return is covered. Incorporated with minimal activity? Every resident corporation must file a T2 return with the CRA even with zero taxable income. Zoombooks keeps the records you still need
  • Professional help is one click away. Built by Instaccountant, a Canadian tax accounting firm. If you ever want an accountant to review your books or file on your behalf, the team that built Zoombooks already understands your records
Start Free on iOS
Zoombooks dashboard with receipts, mileage, and tax-ready reports

How It Works

Three steps.Tax ready books from day one through fiscal year end

By the time your corporate income tax filing deadline arrives, your books are already done. Here’s how.

1

Capture Every Expense as It Happens

Snap a photo of every receipt the moment you get it: fuel, meals, supplies, subscriptions, client expenses. Log every business trip with one tap. Zoombooks reads each receipt, separates the GST/HST and categorises the expense to CRA standards automatically.

Every deduction documented. Every Input Tax Credit captured. Nothing lost before fiscal year end.

2

Stay CRA-Organized All Year Without Thinking About It

As you capture throughout the year, Zoombooks sorts your income, expenses, GST/HST and mileage into the categories your T2 or T2125 requires. Your record keeping stays current not because you set aside time for bookkeeping, but because the app does it in the background every time you snap a receipt or log a trip.
No end-of-year scramble. No shoebox of receipts. No paying your accountant to sort twelve months of chaos.

3

Export Tax-Ready Reports When Your Deadline Arrives

Your fiscal year ends. Your corporate income tax payment is due within two to three months. Your T2 return is due within six. When that timeline begins, open Zoombooks and generate your Schedule 125 (incorporated businesses) or T2125 (sole proprietors) plus your GST/HST ITC summary.

The books your accountant or tax software needs, ready before the deadline, not during it.

WHY TRUST ZOOMBOOKS

Built by Canadian tax accountants. Designed for the way contractors actually work

Most bookkeeping software was designed for businesses with employees, inventory and purchase orders, accounting complexity that contractors, consultants and self-employed professionals simply don’t have. What you do have is a T2 or T2125 filing obligation, GST/HST remittance deadlines, CRA record-keeping requirements and the need to know what you owe before your corporate income tax return is due.

Zoombooks was built by Instaccountant, a Canadian tax accounting firm, specifically for incorporated professionals and sole proprietors who need their books organised to CRA standards not enterprise accounting standards. Every feature exists because a real Canadian tax accountant said: “This is what I wish my contractor clients had when they walked in at tax time.”

CRA-Compliant Record Keeping

Every receipt, invoice, mileage log and supporting document is captured, categorised and stored to the standards the Canada Revenue Agency requires. If the CRA ever reviews your corporate tax filing, your records are already organised, not reconstructed after the fact.

Built by Instaccountant, Canadian Tax Accountants

Zoombooks wasn't designed by a software company guessing what business owners need. It was built by the same Canadian tax accountants who file T2 corporation income tax returns, prepare T2125 statements and handle CRA correspondence for contractors and consultants every day. The accounting logic inside the app comes from real filing experience, not templates.

Tax-Filing Reports, Not Just Bookkeeping Reports

Generic bookkeeping tools give you transaction lists. Zoombooks generates the specific reports your accountant or tax software needs at fiscal year end: Schedule 125 income and expense statements for incorporated businesses, T2125 statements for sole proprietors and GST/HST ITC summaries for remittance. Export once. File once. Done.

Who It’s For

Built for Canadian professionals with CRA obligations and no time for bookkeeping

Whether you’re an incorporated contractor filing a T2 corporation income tax return, a sole proprietor preparing a T2125 or a self-employed professional handling your own corporate tax filing for the first time, Zoombooks was designed around your specific compliance needs.

IT Contractors & Tech Consultants

Incorporated through a CCPC, earning active business income on contracts and responsible for a T2 corporate income tax return every fiscal year-end. You need receipts categorised, GST/HST ITCs tracked and a Schedule 125 ready when your filing deadline arrives. Zoombooks builds that package automatically as you work.

Management & Business Consultants

Project-based work means high-travel, high-expense months followed by quiet periods and a messy expense trail by tax time. Zoombooks captures every client dinner, flight, hotel and rideshare receipt in real time, separates the GST/HST and keeps your books CRA-organized no matter how unpredictable your schedule gets.

Skilled Trades HVAC, Plumbing, Electrical

On the road between job sites all day. Every fuel stop, supply run and equipment purchase is a deductible business expense but only if it's documented. Zoombooks logs mileage with one tap, captures receipts on site and generates the T2125 statement of business activities your accountant or tax software needs at fiscal year end.

Gig Workers & Delivery Drivers

Rideshare, food delivery and courier work mean hundreds of short trips and small expenses across the year. The CRA expects a compliant mileage log and categorised expenses for your T2125, not a guess based on your app's trip history. Zoombooks tracks every kilometre at the current CRA rate and every expense with GST/HST separated, building the records you need for a clean tax filing.

Freelancers & Creative Professionals

Designers, writers, developers and consultants managing multiple clients each with different invoices, expenses and payment timelines. Zoombooks tracks income by source, categorises expenses to CRA standards and keeps your record-keeping current throughout the tax year. When your T2125 is due, one export gives your accountant everything they need.

Newly Incorporated First Year Filing

Just set up your corporation and not sure where to start with the CRA? Every resident corporation must file a T2 return even with zero revenue in the first year. Zoombooks keeps your books organised from incorporation day one so your first corporate income tax filing is accurate, on time and stress-free. Start with the free plan and upgrade as your business grows.

PRICING

Simple pricing.
Matched to your CRA filing needs

Every plan includes the bookkeeping tools Canadian contractors, consultants and self-employed professionals need to stay CRA-compliant and tax-ready throughout the year. No hidden fees. No accounting knowledge required. Choose the plan that matches your transaction volume and corporate tax filing requirements.

Starter

$0
  • For personal finances & startups
  • 50 receipts & invoices
  • Track income & expenses
  • Monitor GST/HST
  • "Free for 2 months no credit card required"
Get Started

Freelancer

$50
  • For gig workers & sole proprietors
  • 480 receipts & invoices/year
  • Track Income, expenses & mileage
  • GST/HST & ITCs tracking
  • Accountant-ready reports
  • Mobile app + web dashboard
  • "Less than a coffee a month. ☕"
Get Started

Business

$120
  • For incorporated contractors & consultants
  • 1,080 receipts & invoices per year
  • Everything in Smart
  • Manage multiple income streams
  • Organized books year-round
  • T2 & T2125-ready reports
  • "About a coffee and a cookie a month. ☕🍪"
Get Started

Enterprise

$240
  • For high-volume businesses
  • Up to 2,520 receipts & invoices per year
  • Ideal for frequent transactions
  • Year-round tax-ready bookkeeping
  • Designed to scale with your business
  • "About a coffee, cookie and sandwich a month. ☕🍪🥪"
Get Started

TESTIMONIALS

Canadian contractors and consultants trust Zoombooks with their CRA bookkeeping

“I used to spend two full weekends every year rebuilding my books from bank statements before my corporate income tax filing deadline. Last year was the first time I handed my accountant a clean Schedule 125 and GST/HST ITC summary without a single missing receipt. She actually asked what changed. Zoombooks changed.”
Jason Martin

IT Consultant, Incorporated

“Zoombooks found $3,200 in deductions I would have missed, mostly small expenses I never bothered tracking before because it felt like too much effort. Now I snap every receipt and the app categorises it automatically. At fiscal year end, my T2125 was ready in one click. It literally pays for itself.”
Sarah L.

Freelance Designer

“I’m an electrician, not an accountant. I needed something that tracks my mileage between job sites and captures my supply receipts without making me learn bookkeeping. Zoombooks does exactly that: a CRA-compliant mileage log, GST/HST separated on every receipt and reports my accountant actually accepts without questions.”
Mark Sommers

Licensed Electrician

FAQs

Frequently asked questions

Answers to the most common questions Canadian contractors, consultants and self-employed professionals ask before they start tracking with Zoombooks.
Yes. Every receipt you capture is automatically split into the base expense amount and the GST/HST paid. Your Input Tax Credits (ITCs) update in real time across all transactions, so you always know your net GST/HST position before remittance time not after. This applies to all provinces and territories, whether you’re paying HST in Ontario, GST + PST in British Columbia or GST in Alberta.
Yes. Every receipt photo, invoice and supporting document you capture is stored within Zoombooks and linked to the corresponding expense entry. The Canada Revenue Agency requires corporations to retain supporting documents for all claimed deductions. Zoombooks keeps these organised throughout your tax year, so you have complete CRA-compliant records if your corporate tax filing is ever reviewed.
Yes. Zoombooks generates Schedule 125 income and expense statements (for incorporated businesses filing a T2 corporation income tax return), T2125 statements of business activities (for sole proprietors) and GST/HST ITC summaries for remittance filing. You can export these reports and share them directly with your accountant or upload them to tax software like TurboTax Business or Wealthsimple Tax. Your accountant receives organised, CRA-standard records, not a spreadsheet they need to rebuild.
Yes. Zoombooks includes both a mobile app (iOS and Android) for capturing receipts and logging mileage in the field and a web dashboard for reviewing categorised reports, downloading CSV or Excel exports and sharing complete records with your accountant. Your income, expense, GST/HST and mileage data syncs across both platforms automatically.
That depends on your comfort level with filing. Zoombooks handles the bookkeeping, capturing, categorising and organising every transaction to CRA standards throughout the year. When your fiscal year end arrives, it generates the reports you need for your corporate income tax return. If you’re comfortable uploading a Schedule 125 or T2125 to your tax software and filing your T2 return through CRA’s Corporation Internet Filing, you can handle the entire process yourself. If you’d rather have a professional review your return, Zoombooks gives your accountant exactly what they need organized books that save them hours of preparation. And if you ever want help, Instaccountant, the Canadian tax accounting firm that built Zoombooks, is one click away.
Yes and here’s why. Every resident corporation in Canada must file a T2 corporation income tax return with the Canada Revenue Agency every tax year, even if the business earned zero revenue. This is called a nil return and failing to file it can result in penalties from the CRA. Even with minimal activity, you likely have expenses worth tracking (incorporation fees, bank fees, software subscriptions), all of which are deductible when your business starts earning active business income. Zoombooks’ free Starter plan lets you track up to 50 receipts and keep CRA-compliant records from day one, so your first corporate tax filing is organized and on time.
Those tools were designed for businesses that need invoicing, payroll, inventory management and multi-user accounting workflows. They’re powerful but they’re more software than most Canadian contractors and sole proprietors need. Zoombooks was built specifically for self-employed professionals and incorporated contractors whose primary need is CRA-compliant bookkeeping: receipt capture with automatic GST/HST separation, mileage logging at the current CRA per-kilometre rate and T2- or T2125-ready reports at fiscal year end. If you don’t have employees, inventory or purchase orders and your goal is organized books for corporate income tax filing Zoombooks gives you exactly what you need without the complexity you don’t.
There are two separate deadlines every corporation needs to know. Your corporate income tax payment (the balance owing to the CRA) is due two to three months after your fiscal year end two months for most corporations, three months for qualifying CCPCs. Your T2 corporation income tax return (the actual filing) is due six months after your fiscal year end. Many business owners confuse these two deadlines. Missing the payment deadline triggers interest charges from the Canada Revenue Agency even if your return isn’t due yet. For a complete breakdown of deadlines, filing methods and how to pay the CRA online, see our guide to corporate income tax in Canada.

Your next fiscal year end is coming. Your books should already be ready.Not rebuilt from bank statements. Not guessed from memory. Done

Every receipt captured and categorised to CRA standards. Every GST/HST amount separated with your Input Tax Credits updated in real time. Every business kilometre logged at the current CRA rate. When your corporate income tax filing deadline arrives whether you hand a clean Schedule 125 to your accountant or upload your T2125 to your tax software and file your T2 return yourself, Zoombooks gives you exactly what the Canada Revenue Agency expects. Organised books. Accurate records. Zero tax-season panic.

Canadian contractors have recovered thousands in missed deductions and saved hours of accountant prep time starting from a free download.

Built by Instaccountant, Canadian tax accountants. If you ever want professional help filing your corporate income tax return, the team behind Zoombooks already knows your books.

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Free Starter plan · 50 receipts included · No credit card required · Mobile app + web dashboard